Last updated: October 8, 2025
Company: LUXE Club Retreats Ltd., Company No. 13876127, Registered Address: Trecregyn Villa, Parcllyn, Ceredigion, SA43 2DF, UK

1) Purpose & Scope

These Terms & Conditions (“Terms”) govern your access to and participation in the Legacy Leader Collective (“Collective”), and your use of LUXE Club Retreats websites and services. They apply to Members, Non-Members (public attendees/guests), and Legacy Partners (approved collaborators/experts). They incorporate our Website Terms of Service and our Privacy Policy by reference.

Note: Certain retreat- or event-specific terms (e.g., cancellation windows, inclusions, itineraries) may apply at booking and prevail for that experience.

2) Key Definitions

• Legacy Leader Collective: LUXE Club Retreats’ private leadership & lifestyle ecosystem that includes members-only benefits, community, and priority access to retreats, circles, and experiences.

   

• Member / Membership: An individual or entity with an active paid subscription to the Collective on an annual or monthly plan, enjoying members-only areas, pricing, and invitations. Unless stated otherwise, Memberships run on a 12-month basis.

   

• Non-Member: Any individual who is not an active Member but may register for selected public or open events (subject to availability, pricing, and event-specific terms).

   

• Legacy Partner: An approved collaborator/expert who contributes content, facilitation, or network value to the Collective under a separate Partner Agreement (which may include activation duties, event hosting, and optional referral/reciprocal terms).

   

• Club: “LUXE Club Retreats” and associated communities, platforms, and experiences.

   

• Website: luxeclubretreats.com and related sub-domains or community environments we operate.

   

3) Contract Formation & Eligibility

3.1 Members. Membership is by application or checkout. A binding contract begins when we accept your application or your order is confirmed in writing. You agree to the Code of Conduct and these Terms.
3.2 Non-Members. Event participation is confirmed when you receive a written booking confirmation; event-specific terms apply.
3.3 Legacy Partners. Appointment is by invitation and a signed Partner Agreement. These Terms apply in addition to (and do not replace) that agreement.
3.4 Age. Websites and services are available to individuals 18+.

4) Term, Renewal & Changes

4.1 Membership Term. Memberships are 12 months. Your first year runs from acceptance through 31 December of that calendar year (pro-rated fee may apply). Renewals are by invitation or plan auto-renew (if stated at checkout).
4.2 Program Changes. We may evolve content, venues, guest experts, itineraries, or dates with reasonable notice; we’ll keep arrangements materially aligned with the intent of the experience.

5) Benefits & Access

5.1 Members. Members receive access to designated members-only areas, community spaces, invitations, pricing advantages, and priority access where stated. Account sharing is not permitted; keep credentials confidential.
5.2 Non-Members. May purchase selected events at public rates (seat-limited). Access to members-only content or pricing is not included.
5.3 Legacy Partners. Partners may receive profile listings, co-created programming opportunities, and visibility to Members; any referral/commission arrangements, deliverables, or event hosting duties are defined in the Partner Agreement or event SOW.
5.4 Third-Party Providers. We may recommend affiliates; decisions to engage them are yours and subject to separate contracts with those providers.

6) Fees, Payments & Taxes

6.1 Currency & Timing. Fees are in GBP, payable in advance as stated at checkout or invoice; Membership fees are non-refundable and non-transferable unless required by law or expressly stated.
6.2 VAT. All sums are exclusive of VAT unless noted.
6.3 Late Payment. We may suspend access and charge interest at 8% per annum above the Bank of England base rate (Late Payment of Commercial Debts (Interest) Act 1998).

7) Cancellations & Cooling-Off

7.1 EU Consumer Cooling-Off (online memberships). If you are a consumer in the EU/EEA, you may cancel within 14 days of contract formation for a full refund unless performance has begun at your request. Process per our cancellation instructions; refunds use original payment method.
7.2 Events & Retreats. Each experience has its own policy. We may cancel if minimums are not met (full refund of fees paid to us for that experience). We strongly recommend travel insurance.

8) Conduct, Safety & Experience Rules

8.1 Code of Conduct. All participants agree to uphold a respectful, inclusive environment—onsite and online. We may remove participants (without refund) who, in our reasonable opinion, act in an unsafe, disruptive, or abusive manner.
8.2 Itineraries & Excursions. Be ready at stated departure times; late arrivals may forfeit segments. Follow health and safety instructions from us and our suppliers.
8.3 Meals & Requirements. Dietary needs must be disclosed in advance; we’ll use reasonable efforts but cannot guarantee all requests. Some itineraries include set menus.
8.4 Travel Docs. You are responsible for valid passports, visas, and entry requirements.

9) Website & Platform Use

9.1 Acceptable Use. Do not post unlawful, defamatory, obscene, or infringing content. We may remove accounts/content that violate these Terms. We do not guarantee continuous availability or completeness of site content.
9.2 IP & DMCA. The Website and original content are protected by IP laws. If you believe material infringes your rights, notify us per our DMCA/notice procedure; we may remove content or disable links.

10) Health, Financial & Professional Disclaimers

Our services are educational and experiential. They are not medical, psychological, legal, or financial advice. Consult licensed professionals for such matters. We and our experts are not liable for actions you take based on content or discussions. Results vary and are not guaranteed.

11) Confidentiality & Privacy

11.1 Community Confidentiality. Respect the privacy of fellow participants and any confidential information shared in sessions or communities.
11.2 Privacy Policy. We process personal data per our GDPR-aligned Privacy Policy (notice, lawful bases, security, retention, EU rights, cookies). By using our services, you consent to that processing and your rights therein.

12) Insurance

We maintain appropriate business cover (e.g., public liability). You are responsible for adequate travel/medical insurance for your trips. 

13) Intellectual Property & Content Use

All LUXE Club Retreats materials (workbooks, videos, slides, community content) are for your personal use unless otherwise licensed in writing. No reproduction, distribution, or commercial use without our prior written consent.

14) Fees for Damage

You are responsible for any loss or damage you cause to venues, equipment, or property during events, payable immediately on demand.

15) Subcontractors & Affiliates

We may deliver services via qualified subcontractors or guest experts; their acts/omissions are treated as ours for delivery purposes, without expanding our liability under these Terms.

16) Force Majeure

Neither party is liable for failure/delay due to events beyond reasonable control (e.g., strikes, natural disasters, terrorism, government actions).

17) Termination

17.1 By Us (Members). We may suspend or terminate for non-payment (after 7 days’ notice) or material breach (including Code of Conduct).
17.2 By You (Members). You may non-renew at term end by giving at least 30 days’ written notice before expiry.
17.3 Insolvency. Either party may terminate immediately if the other enters insolvency proceedings.
17.4 Effect. Sums due remain payable; access ceases on termination. Certain clauses survive (IP, privacy, limitations, indemnity).

18) Liability & Indemnity

18.1 Limitations. To the maximum extent permitted by law, we exclude indirect/special/consequential losses and cap our aggregate liability to the total fees paid by you in the 12 months preceding the claim. Nothing limits liability for death/personal injury caused by negligence or for fraud.
18.2 Indemnity. You agree to indemnify us against claims arising from your breach of these Terms or misuse of the Website/services.

19) Legacy Partners & Club Experts — Additional Terms

19.1 Appointment & Role. Legacy Partners are engaged to contribute expertise, content, or facilitation to the Collective in alignment with LUXE’s standards and Code of Conduct.
19.2 Partner Agreement. Deliverables, content ownership/licensing, event scopes, fees/expenses, and any referral/reciprocal commissions are governed by a separate Partner Agreement or event Statement of Work; these Terms supplement that agreement.
19.3 Marketing & Listings. Partners grant us a non-exclusive licence to use logos, bios, imagery, and links to profile their participation; Partners must keep assets current.
19.4 Client Relationships. Where Partners contract directly with Members for separate services, those contracts are between the Partner and the Member. Any commissions (if applicable) and attribution windows are as set in the Partner Agreement.
19.5 Compliance. Partners must hold appropriate professional licences/insurance where required, and must not present services as medical, financial, or legal advice delivered under LUXE.

20) Data, Notices & Communications

We may communicate electronically (email, platform messages). Electronic communications satisfy legal requirements for “writing.” Notices are deemed received when posted on our site, 24 hours after email send, or three business days after posting by mail.

21) General

21.1 No Waiver / Severability. Failure to enforce is not a waiver; invalid provisions are severed with the remainder enforced.
21.2 Entire Agreement. These Terms, the Privacy Policy, and (where applicable) your order confirmation or Partner Agreement form the entire agreement regarding their subject matter.
21.3 Governing Law & Venue. These Terms are governed by the laws of England & Wales; courts of England & Wales have exclusive jurisdiction, subject to mandatory consumer law protections where applicable.